Etico Group is the data controller and responsible for your personal data (collectively referred to as Etico Group "we", "us" or "our" in this privacy notice).
Etico Group is committed to protecting the personal privacy of its clients and any information pertaining to that client. We value your privacy in respect to all personal information we receive from you as a result of your use of our services. We will treat any and all information received confidentially and will only use that information to allow us to deal with your enquiry or to approach appropriate parties on your behalf, or for our own marketing purposes, with the exception of where the law requires us to disclose it, or where it is necessary to disclose the information to comply with a regulatory or legal obligation.
This privacy notice aims to give you information on how Etico Group collects and processes your personal data, including any data you may provide through this website when you ask us to act on your behalf.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We will collect your information initially when you submit it to us via your enquiry. Personal information may include your name, address, date of birth, business details, email address and phone number. We will also collect other information directly from you both in the initial enquiry, and subsequently as required for us to properly deal with, administer and act upon your enquiry for the express purposes as defined by you when first contacting us.
In addition, we may collect your Internet Protocol address and other device related information such as your operating system and platform, browser details, time zone and device type. We will also collect data about how you use our website, products and services.
We do not routinely collect any Sensitive Personal Data about you such as details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership and genetic and biometric data. Nor do we routinely collect any information about criminal convictions and offences, although it may be relevant to your specific enquiry, in which case we will discuss this with you. We will use this data for the sole purpose of delivering our service appropriately, in accordance with our legal and regulatory requirements.
We will take your provision of information to us as your consent to process that information in conjunction with the services that are the subject of your enquiry to us.
Where we need to collect personal data by law, or as part of the detail relevant to your enquiry and you fail to provide that data when requested, we may not be able to properly provide the service you are requesting from us. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
Predominantly, we will use the personal information we collect from and about you to carry out the service(s) you have asked us to carry out for you and/or to perform the contract we have entered into with you.
We will also use it where we need to do so to comply with any legal or regulatory obligations, and where we have your consent, to contact you with marketing information about other Etico products or services that we think you may find useful. You are free to withdraw your consent for marketing at any time by emailing us at email@example.com
We may also use aggregated or technical data for analytical purposes relating to client demographics, website performance & optimisation and to assess the performance of our marketing.
Etico will only share your information with third parties in conjunction with the service you have asked us to provide. We only use trusted partners and do not allow our third-party service providers to use your personal data for their own purposes. These may include :
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. All data transfers with the third parties outlined above are done via secure means and use the https standard as a minimum where web based. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to do so. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We do not share any personal data with any providers based outside of the EEA, however the physical location of some web hosting involved in our process may be based in the U.S. and are therefore outside of the EEA. We have ensured the adequacy and security of this transfer is limited to those providers who comply with the Privacy Shield Framework, set forth by the US Department of Commerce regarding the collection, use, and retention of personal information transferred from the EEA.
We are required by law or regulation to retain certain information for a specified period, otherwise we will only retain your information for as long as is necessary. We have policies and procedures in place to meet our obligations in this regard. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Details of our retention policy can be requested by contacting us directly and a copy will be made available on request.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
If you wish to exercise any of the rights set out above, please contact us either at firstname.lastname@example.org, or by post with the words "Subject Access Request" clearly marked. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.